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European Billing Coordinator

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London | US Law Firm | Hybrid

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My client is seeking a highly organised and detail‑driven European Billing Coordinator to join their London finance team. This role provides billing and client‑engagement support across the firm's German offices as well as one London practice group. This is a fantastic opportunity for someone who enjoys partner interaction, cross‑border collaboration, and a varied billing and matter‑management remit.

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Key Responsibilities

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Billing & Inventory Management

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Preparing and reviewing bills in line with firm policies and German/UK VAT requirementsPosting bills, securing partner approval and issuing to clientsUploading e‑bills where requiredMonitoring WIP and prompting timely billing, including writing off residual balancesScheduling monthly WIP review meetings with designated partners and summarising actionsProcessing time transfers and maintaining accurate recordsProviding weekly WIP updates to clients Liaising with clients regarding outstanding invoices and updating the firm's collections systemProcessing write‑offs in accordance with firm policyLondon Specific Responsibilities

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Assisting with client and matter openings, including conflict checks and AML documentationEnsuring engagement letters are issued and returnedSetting up fee alerts and ensuring fee arrangements and currencies are accurately recordedBuilding strong relationships with designated clients from matter inception through completion

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Skills & Experience

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Law firm and international billing experience is requiredFluency in German is advantageous Strong working knowledge of Aderant, or similar finance system, as well as ExcelExcellent attention to detail and organisational skillsConfident communicating with partners, clients and senior stakeholders

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Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

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