Location: Ipswich (Office Based)

Salary: £30,000 DOE

Standard Hours: 07:30 – 17:00

Role Overview

We are seeking a highly organised and detail-oriented Project Administrator to support the management and execution of various projects. The Project Administrator will work closely with the Project Co-ordinator and Project Managers to ensure projects are completed on time, within budget, and according to scope. This role will involve a variety of administrative, logistical, and coordination tasks to support project goals.

The role will include (but not limited to):

General Administrative Support:

* Assist project managers in day-to-day administrative tasks as required.

* Maintain a comprehensive filing system for project documentation.

* Help manage project-related emails, calendars, and correspondence.

* Support the team in compiling RAMS and compliance documentation for project pre-starts.

Project Coordination

* Assist in the planning and scheduling of project tasks and milestones.

* Support the project team with project progress, deadlines, and deliverables using the internal tracker and management system.

* Coordinate meetings; internally with toolbox talks, PM meetings and externally for project reviews with stakeholders.

* Support quality assurance activities to ensure project outputs meet required standards.

* Subcontractor coordination

Documentation and Reporting

* Maintain and organise project documentation, including contracts, project plans, and reports.

* Prepare and distribute regular updates to clients and circulate any engineer/labour changes to PM’s.

* Ensure that project records are complete by compiling and issuing O&M packs on completion of a project.

Budget and Resource Management:

* Assist with tracking project budgets and expenses.

* Help coordinate resource allocation and ensure that materials, tools, and personnel are available when needed.

* Invoicing projects upon completion.

Communication and Stakeholder Management:

* Serve as a liaison between team members, clients, vendors, and other stakeholders.

* Ensure clear communication among all project participants and help resolve any issues.

* Prepare and distribute project-related communications, including emails, memos, and presentations.

Risk and Issue Management:

* Assist in identifying project risks and support the development of mitigation strategies.

* Help resolve project issues by coordinating with relevant team members or departments.

* Prepare and distribute project-related communications, including emails, memos, and presentations.

Risk and Issue Management:

* Assist in identifying project risks and support the development of mitigation strategies.

* Help resolve project issues by coordinating with relevant team members or departments.

Required qualifications / Expectations / Experience:

Office / Administration experience

Strong organisational and time management skills

Ability to communicate information clearly and concisely

Excellent communication and interpersonal skills, with the ability to effectively collaborate with projects, office teams and various stakeholders

Solid experience in customer service and ability to thrive in a fast-paced environment

Good team player, dedicated individual looking for career progression

Personal attributes:

* High attention to detail and accuracy

* Ability to collaborate with engineers, subcontractors, and suppliers

* Resilient and adaptable, able to perform under pressure and manage competing priorities

* Commercially astute with a clear focus on delivering business value

Join our Team and discover exciting career opportunities! Apply now and be part of our journey to success!

Our Differences make our Performance At EPPH, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, and stakeholders.

As a growing Company, we’re excited by the possibilities ahead, are you up for the challenge? Apply Now! Reach out to EPPH Recruitment team for a confidential conversation today. For more information about us, visit our website