Conveyancing Paralegal / Legal Secretary - Established London Law Firm

London (Offices in The City, West End and Sutton. - flexibility required)

We are a well-respected and established law firm with a strong presence in the City of London, Sutton and the West End. As we continue to grow and expand our services, we are seeking a highly motivated and enthusiastic Paralegal/Legal Secretary to join our dynamic team. This is a fantastic opportunity to develop your legal career within a supportive and fast-paced environment.

The Role

You will play a vital dual role, providing essential administrative and secretarial support to fee earners while also undertaking substantive paralegal tasks. This position is ideal for someone with 1-3 years of experience in a law firm setting who is eager to take on responsibility, learn quickly, and contribute significantly to the smooth running of our practice.

Key Responsibilities

Administrative & Secretarial:

• Efficient diary management, scheduling appointments, meetings, and court dates.

• Comprehensive document production (letters, emails, forms, agreements, court bundles) using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Managing incoming and outgoing post, emails, and telephone calls professionally.

• Accurate digital and physical file management, opening/closing files, and maintaining organized systems.

• Preparing bills and assisting with basic accounting tasks.

• Organizing travel arrangements where necessary.

• Providing general administrative support to the team as required.

Paralegal:

• Drafting standard correspondence, forms, and basic legal documents under supervision.

• Conducting legal research using online resources (e.g., Practical Law - training provided if needed).

• Assisting with case/file preparation, including bundling, indexing, and pagination.

• Liaising with clients, counsel, agents, courts, and other third parties professionally.

• Proofreading and checking legal documents for accuracy.

• Managing document disclosure and discovery processes.

• Assisting with file reviews and due diligence exercises.

• Maintaining accurate time records.

• Adhering strictly to firm procedures, compliance requirements, and data protection regulations (GDPR).

• Contributing positively to team collaboration and a supportive working environment.

Essential Skills & Experience

1-3 years of proven experience working as a Paralegal, Legal Secretary, or in a similar support role within a law firm or legal environment.

Organizational and time management skills with the ability to prioritize effectively and meet deadlines in a fast-paced environment.

• Attention to detail and commitment to accuracy

• Strong written and verbal communication skills

• High level of proficiency in Microsoft Office Suite Word, Excel, Outlook

• Ability to work independently using initiative and as part of a collaborative team

• Professionalism, discretion, and a client-focused approach

• Enthusiastic, proactive, and willing to learn

• Flexibility to work across our City, Sutton and West End offices as required.

Desirable Skills & Experience

• Conveyancing experience is highly advantageous.

• Experience using a legal case management system (e.g., LEAP).

• Familiarity with legal terminology across multiple practice areas.

• Typing speed of 60+ wpm.

• Dictation with Tapes.

• Dictation with digital products such as Big Hand or Phillips.

What We Offer

• A competitive salary package.

• The opportunity to work within an established, reputable, and growing London law firm.

• Exposure to high-quality work and a variety of legal matters.

• A supportive and collaborative team environment.

Opportunities for professional development and career progression.