Commercial Property Manager

2 Days Old

Commercial Property Manager Location: London, England, United Kingdom Join to apply for the Commercial Property Manager role at White & Sons. White & Sons is a multi-disciplinary property consultancy and surveying company with six offices in Surrey. The Commercial Property Manager will be responsible for overseeing the day‑to‑day operations, maintenance and financial performance of a diverse commercial property portfolio. This role involves managing tenant relationships, ensuring property maintenance, and optimising financial performance while maintaining high standards of service and compliance. A full UK driver’s licence and access to own vehicle is essential. Property Operations & Maintenance
Ensure the upkeep, maintenance, and safety of all commercial properties through effective management of vendor and service provider contracts covering hard/soft services, insurance, H&S, and provision for future major works. Implement and oversee preventative maintenance programs. Conduct periodic property inspections and provide detailed reports documenting an audit trail for site visits, inspections, meetings. Oversee tenant improvements and modifications. Coordinate maintenance repairs, ensuring satisfactory completion of works while liaising with contractors, utility companies, landlord clients, and tenants.
Tenant Management & Relations
Serve as the primary point of contact for tenants, addressing concerns and managing complaints with prompt resolution. Conduct tenant screening and onboarding processes. Manage tenant communications and maintain professional relationships. Handle day‑to‑day tenant enquiries effectively.
Financial Management & Reporting
Monitor the collection of rent and other applicable payments and effectively resolve any conflicts arising with debtors. Construct appropriate service charge budgets covering hard/soft services, insurance, H&S, management fee, and provision for future major works. Monitor the collection of service charge to ensure appropriate works can be funded and implement cost‑saving opportunities. Provide detailed financial reports to property owners and stakeholders. Process and apportion invoices accurately.
Lease Administration & Compliance
Undertake annual risk assessments, review subsequent H&S reports and ensure actions are dealt with within appropriate timeframes. Maintain all lease information and records accurately in appropriate systems. Monitor and enforce lease terms and conditions. Coordinate Money Laundering Procedure compliance. Keep up to date with property management laws, compliance requirements, and industry best practices. Update internal processes and documentation templates when legislation changes.
General Administration
Maintain accurate and organised property records. Answer phones and manage messages. Process applicant registrations. Keep all systems and records up to date.
Key Skills
Experience in commercial property management preferred. Excellent communication and negotiation skills. Strong organisational and time management abilities. Proficient in Microsoft Office programmes. Ability to use initiative and provide proactive solutions. Strong attention to detail. Full UK driver’s licence and access to own vehicle (essential). Ability to work both independently and as part of a team.
Benefits
A day off on your birthday. Annual leave which increases with service (initially 25 days plus bank holidays). Employee Assistance Programme – for health and wellbeing needs. Company socials. Referral scheme. Parking permit provided. We can only accept applications from candidates who have the right to work in the UK.
Seniority level: Entry level. Employment type: Full‑time. Job function: Sales and Management. #J-18808-Ljbffr
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Location:
Dorking
Job Type:
FullTime

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