Business Support Assistant (Hybrid) needed inUsk, £14.13phPAYE - Reference: OR26481Initially 5 days office then hybrid, but must be flexibleThe business support function in Childrens Services comprises of a team of highly skilled colleagues who are committed to deliver a a flexible and resilient business support service, capable of responding quickly and positively in line with circumstances and demand.We are always seeking to improve our processes and offering to our social work colleagues and consequently seek out a variety of mediums and methods to achieve this. In being a part of this team you make up an important part of the bigger team and in doing so, help to make a difference to childrens lives through the support provided.In line with the needs of the service this role will involve regular presence with the teams at the office location.AdministrationResponsible for timely and professional managing of incoming and outgoing correspondence from the social work teams (e.g. letters, emails, mail merges and verbal communications)Responsible for storing information correctly e.g file management of paper and electronic notes and recordsGather information and copy to respond to Data Protection Subject Access requests (DSARs)General minute taking as requested ie: strategy meetings, which very occasionally may include travelling to meetings across and outside of the CountyResponsible for administrative tasks e.g. photocopying, scanning, printing, room bookings, transport and hotel bookings etc.Data base validation, reporting and updating databases as we move from one system to anotherBooking meetings, diary management and sending meeting invites and corresponding minutesResponsible for maintaining supplies and stock control (e.g. Stationary)Conduct timely file audits to ensure that Childrens files have appropriate documentation prior to transfer to the next teamAdhoc administrative tasks to meet service requirements as requestedFinancePetty cash and recording transactions in line with the process.Recording and monitoring the distribution of the cash expenditure within the service.Support colleagues to monitor and validate all financial information (e.g. Financial Schedules)Responsible for following all invoice processes and systems using relevant applications, ie supplier contracts and arranging PO's as neededLiaison with finance and suppliers to ensure smooth new user set ups and payment of invoices to ensure timely set up of accountsPurchase card transactions, receipts and ensuing liaison with purchase card holder and budget authoriserTo escalate any financial issues to Business support managerThis is a full time role on a temporary contract basis.If you are interested in the role please apply on our website with your CV, alternatively you can email your CV toquoting the reference number.Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.All our roles may be subject to pre-employment checks including references so please beprepared.Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.JBRP1_UKTJ