PurposeoftheJobBusinessSupportAdministrator

UnderthedirectionoftheSeniorEstateSurveyor,,MainRoad,Barleythorpe,LE157WD.

MainResponsibilitiesBusinessSupportAdministrator

1.ToprovideadministrativesupporttotheSeniorEstateSurveyorandthePropertyTeaminrelationtoTheKingCentrebusinesscentre.

2.TooperatethereceptiondesktoincludeameetandgreetserviceforvisitorstotheCouncilsbusinesstenantsandtoactasthemainpointofcontactforthebusinesscentreduringofficehours.

3.Tooperatedepartmentalcomputersystemsasrequired.

4.Tosetupspreadsheetsordatabasesasmaybenecessary.

5.Toadministerincomingandoutgoingpostanddistributeinternally&externallyasmaybenecessary.

6.Toproducereportsandotherdocumentsinformatsappropriatetoclientgroups.

7.Tosupporttheadministrationofinvoicesto/fromcreditorsanddebtorsandotherfinancialadministration.

8.ToprovidesupporttotheSeniorEstatesSurveyoroftheKingCentreintheareasoflettings,day-to-daypropertymanagementandgeneralHealthandSafety,asappropriate.

9.Toarrangemeetingsandroombookingsandtakeminutesasrequired.

11.ToactinaccordancewiththeprinciplessetoutintheEmployeeCodeofConductandtheCouncilsValues,recognisingthedutyofallpublicsectoremployeestodischargepublicfunctionsreasonablyandaccordingtothelaw.

,,operatingandsafeguardinganyequipment,vehicleorapplianceprovided,usedorissuedbytheCouncilorprovidedorissuedbyathirdpartyforindividualorcollectiveuseintheperformanceofyourduties.

,however,othertasks/dutiesmayberequiredbutthesewillfallwithinthegeneralareasofresponsibilityandgradeofthepost.Anychangeswhichareofapermanentnaturewill,followingconsultationwithyou,beincludedinthejobdescriptioninspecifictermsandwillbeformallyissuedtoyou.

JobRequirementsBusinessSupportAdministrator

• GoodstandardofeducationinEnglish&Mathematics
• .
• Experienceofworkinginanadministrativeroleinabusy,customerfocussedenvironment
• Experienceofworkinginareceptionand/orbusinesssupportenvironment
• Experienceofprovidingadviceandinformationtocustomersinanefficientandeffectiveway
• Knowledgeandexperienceoffiling/referencesystemsandtheirmanagement,includingthoseinanelectronicformat
• ProficiencyinMicrosoftOfficesoftwaresuitestoincludeWordandExcelprograms
• Proficiencyinuseoftheinternetandemail
• Excellentinterpersonalskillswithacommitmenttodeliveringhighqualitycustomerservices
• Goodoralandwrittencommunication
• Abletoworkonowninitiative,totightdeadlinesandwithminimumsupervision
• Flexibleandadaptableapproachtoworktasks
• Highlevelofdiscretionandconfidentiality
• Abletorelatewellwithpeopleatalllevelsanddeliverhighqualityfrontofhousecustomerservice
• Highlyorganisedwithalogicalandadaptableapproach
• Highlevelofattentiontodetailandaccuracy
• Abletoworkunderpressureanduseowninitiative
• AbletorecognisediscriminationandbeproactiveinensuringtheCouncil'spolicyisputintopractice

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