Bookkeeper / Office Manager

·       Location: Farnborough, UK

·       Salary: £40,000 per year

·       Job Type: Full-time; Hybrid (3 days office / 2 days remote)

·       Start Date: ASAP

We are seeking a highly organised and experienced Bookkeeper / Office Manager to join our team. This is a hands-on role combining bookkeeping, office management, and administrative coordination, ideal for someone who enjoys supporting the smooth running of a busy office of scientific & healthcare professionals. [We are a healthcare company that develop, manufacture, and market medicines across the UK & Europe - focused on improving long term access to medicines where they are needed most].

The successful candidate will be proactive, detail-oriented, and comfortable managing multiple responsibilities while supporting the wider organisation.

Key Responsibilities

Bookkeeping & Finance

·       Maintain accurate records and bookkeeping.

·       Process supplier invoices, payments, and staff expenses.

·       Perform bank and credit card reconciliations.

·       Assist with accounts payable and accounts receivable.

·       Support preparation of financial reports and documentation.

·       Maintain organised financial records for reporting and audit.

·       Support and liaise with Finance Lead & CFO.

Office Management

·       Ensure the smooth day-to-day running of the office.

·       Manage office supplies, vendors, and service providers.

·       Coordinate courier services and handle incoming and outgoing deliveries of post.

·       Maintain company files, records, and administrative documentation.

·       Oversee general office organisation and facilities.

Administration & Coordination

·       Manage staff calendars and coordinate meetings.

·       Arrange travel logistics including flights, accommodation, and itineraries.

·       Track staff holidays and maintain internal records.

·       Provide administrative support to management and team members.

·       Assist with employee on-boarding and liaise with our HR team on administrative matters.

Operational Support

·       Assist with improving administrative processes and office efficiency.

·       Support coordination between teams and departments.

·       Help maintain organised workflows and documentation systems.

Requirements

·       10+ years’ experience in bookkeeping, office management, or administrative roles.

·       Hands-on experience using accounting software (preferably Xero, although on-the-job training can be provided).

·       Excellent organisational and multitasking skills.

·       High attention to detail and accuracy.

·       Balanced communication and interpersonal skills.

·       Proficiency in Microsoft Office (Excel, Word, Outlook)

·       Experience working in a small or medium-sized business environment is desirable.