A great opportunity has arisen for an organised, proactive Assistant Facilities Manager to support the smooth running of four office sites across London and Surrey. This varied role is ideal for someone who enjoys a mix of hands-on tasks, compliance work, and delivering an excellent workplace experience.

The Role

• Working closely with the Facilities Manager, you will help ensure all buildings are safe, compliant and well maintained.
• Carrying out daily building checks and addressing any issues.
• Managing consumables, access control and security support.
• Logging and tracking FM requests, escalating urgent matters.
• Conducting weekly fire tests and monthly emergency lighting checks.
• Monitoring contractors, cleaning services and planned works.
• Reviewing utility usage and maintaining accurate records.
• Coordinating PPM/reactive works and ensuring correct permits/paperwork.
• Supporting health & safety tasks, inductions and workstation assessments.
• Acting as Deputy FM during absence, including emergency response.
• Providing occasional reception cover and assisting with minor maintenance.
• Managing office supplies including refreshments.
• Some weekend work may be required.

About You

• Experience in facilities or building management.
• Strong organisation and problem-solving skills.
• A practical, hands-on approach with a good understanding of H&S.
• Confidence working across multiple sites and prioritising independently.
• Excellent communication with staff and contractors.

Why Apply?

• Broad, varied workload - no two days the same.
• Involvement in compliance, projects and multi-site operations.
• Supportive team and opportunities to grow your FM skills.

If you’re motivated, reliable and ready for your next step in facilities management, we’d love to hear from you.

Please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.