Assistant Commercial Manager

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Assistant Commercial Manager 047981

Organisation - Commercial

Job - Contract Management

Position Type - Full Time

Salary:  c. £41k plus generous benefits package including final salary pension and free travel on the TfL network

Contract Type  –TfL, permanent*

The closing date for applications is Sunday 19th April @ 23:59hrs *

Location:  Hybrid working, office location London (various)

Hybrid working : this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.

Flexible working arrangements:   we welcome and support flexible working arrangements, including part time working and job sharing as part of our commitment to wellbeing and diversity. This opportunity is open to people who already work flexibly or who would like to explore more flexible working options.

We aspire to be as diverse as the city we serve, and we welcome applications from all sections of the community.

Overview of project/role

Help shape the future of London’s transport

London is a dynamic city, home to 8.6 million people and visited by millions more each year. Keeping the capital moving safely, efficiently and sustainably is a complex challenge - one that depends on smart commercial decisions, strong supplier relationships and appropriate, effective procurement options.

Join our Procurement and Commercial team

Our Procurement and Commercial (P&C) team plays a vital role in meeting this challenge, making a positive and lasting impact across TfL assets and services, suppliers and markets. Through effective sourcing and strong collaboration, we help move London forward safely, sustainably and inclusively. We give our people the opportunity to make a real difference while growing their procurement and commercial careers in a supportive environment. Our new category led operating model brings a more agile way of working, enabling colleagues to broaden their experience and progress their careers. We offer clear career progression opportunities, a strong focus on inclusivity and diversity, and a culture that recognises the importance of a healthy work-life balance.

Deliver commercial excellence for London

Join us and you’ll quickly build your procurement and commercial expertise across pre-contract, post-contract or full commercial lifecycle activities. You will gain hands-on experience in commercial strategy, sourcing and contract management - building practical skills while delivering value for money for our customers. Working with experienced colleagues, you’ll help drive strong commercial decisions and build effective relationships with suppliers. You will deepen your understanding of commercial risk management and play a key role in supporting an organisation that millions of Londoners rely on every day.

Work on a wide range of high-profile TfL projects and contracts

The diversity of TfL’s services, and our unique portfolio of procurements and contracts, gives you the opportunity to work on contracts supporting everything from the procurement of cutting-edge technology, iconic Underground stations, new trains, major construction and regeneration projects, marketing, renewable energy, highways, and much, much more.

Alongside delivering services which transform London, we are committed to delivering a positive economic, social and environmental legacy for the UK.  We take pride in our commitment to responsible procurement, and leverage our significant Investment Programme to drive skills development, diversity, ethical sourcing, and environmental sustainability outcomes through our supply chain.

Use all your expertise and knowledge

Our core values are extremely important to us, and we are looking for candidates who are:

Caring  about our colleagues, our customers and our work

Open  to each other, to new ideas and to working together

Adaptable  to diverse needs and willing to innovate

To be a success in this role you’ll be able to work collaboratively in teams and be able to build relationships with stakeholders at all levels. You will have good, transferable experience within a procurement, commercial or buying role as well as experience of the commercial lifecycle. Above all you will be passionate about working at TfL and excited about how your work will impact the daily lives of millions in one of the world's most dynamic cities.

The rewards are as impressive as your achievements.

In return for your expertise, we’ll offer you an excellent benefits package including a final salary pension scheme and a generous holiday entitlement of 30 days’ annual leave plus bank holidays. You can make significant savings on travel thanks to a free Oyster Card travel pass, a 75% discount on national rail commuter tickets, and discounted travel on the Eurostar. You can also choose to take advantage of a discounted private healthcare scheme, tax-efficient childcare payments and a host of retail, health, leisure and travel offers.

Key accountabilities

Please note, some roles may focus on procurement, post-contract or whole lifecycle activities. The successful candidate may be expected to work across the commercial lifecycle where required.

Plan commercial approaches  aligned with business requirements, category strategies and market trends

Establish relevant sourcing options  and analysis to deliver positive outcomes through the procurement process

Support, and in some cases own ,  end to end strategic sourcing activities , identifying appropriate procurement routes, analysing options and guiding stakeholders through end-to-end commercial processes

Support contract and supplier management  through performance monitoring and reporting as well as helping implement supply chain and supplier relationship strategies

Manage medium to high complexity contracts  throughout the commercial lifecycle, ensuring compliance, effective governance, risk and issue management, financial control and stakeholder engagement

Maintain strong supplier relationships , assessing risks, supporting business continuity and driving value for money while protecting TfL's commercial position

Develop and maintain internal and external stakeholder relationships  providing commercial advice and aligning business requirements with category strategies

Enhance procurement best practice  contributing to maintenance of systems, processes, documentation and data across P&C

Understand and incorporate responsible procurement best practice  supporting ethical, sustainable and socially responsible outcomes in all commercial activities

Skills, Knowledge & Experience

Think carefully about the skills, knowledge and experience stated below and cover this in your maximum 2-page CV. Size 12 Arial font preferred, and to be compatible with our anonymisation software must be in Word format and should not include any photographs or images.

Knowledge:

Commercial knowledge, including the principles of end-to-end commercial lifecycle management ( essential )

Basic understanding of construction methods, material and sustainability principles ( essential for construction focused roles  only )

Knowledge of how to use commercial tools appropriately to support effective decision-making ( desirable )

Knowledge of relevant legal and regulatory requirements relating to procurement and contract management activity eg commercial law ( desirable )

Membership of relevant professional body ( desirable )

Skills:

Able to communicate and build relationships with stakeholders at all levels, using different communication styles to establish relationships ( essential )

Able to work as part of a team to support performance, manage challenges and resolve issues collaboratively ( essential )

Basic understanding of commercial principles in construction and infrastructure, with an awareness of health and safety responsibilities and Construction (Design & Management) (CDM) 2015 ( essential for construction focused roles  only )

Able to support with securing value for money within a complex commercial environment ( desirable )

Able to apply standards to eliminate corruption, fraud and unethical behaviour in supply chains, taking appropriate actions in the event of any alleged breach of standards. This includes considering and implementing responsible procurement practice ( desirable )

Able to manage commercial and contractual risks within area of responsibly ( desirable )

Experience:

Transferable experience within a procurement, commercial, buying or similar type role ( essential )

Understanding of end-to-end commercial lifecycle management ( essential )

Construction experience gained through apprenticeship, internship or junior role in the sector ( essential for construction focussed roles only )

*Please note:

Applying for this role means you have read and understood this advert and any associated links.

This recruitment campaign is to recruit for  a number of  permanent opportunities as well as recruiting to a waitlist.

Due to the expected high response to these vacancies, we reserve the right to close this campaign once we have a suitable pool of applicants, which could be prior to the published application closing date.

Application Process

The process consists of  5 stages  including an Online Test, CV review and attending in person Interview. You will need to pass each stage to progress to the next.

Please take time to read about the  Application Process  before applying.

Please note - we reserve the right to add an additional assessment should we receive a high number of applicants.

Campaign Timetable

The campaign is running to a very specific delivery timescale as determined by the business and there will only be enough slots for the number of candidates invited. Dates for the interviews will be opened on an ongoing basis, therefore if there are no slots available, please check again the following day. You are encouraged to schedule into an interview event as early as possible. If you do not book an interview, you will be withdrawn from the campaign.

Confidentiality of the recruitment process

Please be aware that sharing any details of your interview process, or internal information with others may result in your offer being withdrawn immediately.

This includes posting or discussing details in online forums, social media groups, or messaging platforms.

Maintaining confidentiality is essential to ensure fairness and compliance throughout the recruitment process.

If you have any questions or need clarification, please contact us directly rather than seeking advice in external groups.

Failure to comply with this requirement will lead to withdrawal without notice.

Candidate Charter

You can download a copy of the Candidate Charter here.

This outlines our commitment to you as a candidate by providing insight into our recruitment process.  It also outlines our expectations with regards to your engagement with us, to ensure that you receive the best recruitment experience possible, as we believe you should know the standards of service you can expect from us. You must read this document prior to submitting your application in order to understand every aspect of the process.

Reasonable Adjustment Process

If you require reasonable adjustments, you must notify the recruitment at least 48 hours (excluding weekends) prior to your scheduled interview event to allow us to accommodate your requirements. You will then be sent a confirmation email which you will need to bring to your interview. If you fail to bring this on the day your adjustments will not be granted, and you will be unable to re-book. We will consider that you are the expert regarding your own requirements, and we will consider all requests fairly within the context of the role.

Please note:  The online test is a timed test, therefore if you require any reasonable adjustments to be made in order to assist you, then you will need to advise us before you begin the test. Requests for reasonable adjustments cannot be made after the test has been started.

Please take the time to read the Disability Charter here.

Notice of Cancellation

If you need to cancel or re-book your attendance at an interview, you must call or email and give a minimum of two working days’ notice – cancelling via online will not be accepted.

Please note:  Your interview may be rescheduled once only and reschedules will only be granted if there are interview slots available, so please make sure you check you can make an appointment before booking. Subsequent cancellation may lead to your application being withdrawn. If you do not follow the process outlined in the Candidate Charter you risk being withdrawn from the campaign.

Vetting   Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn't match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.

Appointment to post

Candidates must successfully pass our pre-employment checks such as a Disclosure Barring Service (DBS) check and employment referencing. Failure to pass any of these will result in the offer of employment being withdrawn at any stage.

Although you may be successful and offered the role – you may not commence employment in the role or start training immediately. There may be a requirement to delay your start date until you are required.

Contacting Us

If at any time you need to speak to anyone within the Recruitment Team, then please contact us on 0203 005 1680 (local rate charges from all phones including mobiles) or email .

VISA Sponsorship

TfL is currently unable to provide sponsorship to candidates for this role as the Home Office’s eligibility criteria for sponsorship will not be met. TfL keeps its approach under review in line with changes to UK immigration rules. We are also unable to provide advice or guidance on individual immigration queries and advise candidates to check the Government’s website for further information.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:

Final salary pension scheme

Free travel for you on the TfL network

Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket

30 days annual leave plus public and bank holidays

TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow

Private healthcare discounted scheme (optional)

Tax-efficient cycle-to-work programme

Retail, health, leisure and travel offers

Discounted Eurostar travel

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs  to make the process fair.
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Location:
South East London
Job Type:
PartTime

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