Title: Administrator

Type: Permanent

Hours: Part Time (approx. 3 or 4 days a week Monday - Friday)

Location: Inverness

Salary: £25,000 (pro rata)

Details:

Our client is looking to appoint an Administrator on a part time permanent basis to be based in Inverness. The aim and purpose of the role is to provide administrative support to the Directors and clients. Our client is ideally looking for previous administration experience within a professional background along with the ability to deal with clients in a professional manner.

Specific duties include:

• Assist in the day to day administration tasks in support of the team in the Inverness Office.
• Provide comprehensive administrative support to Directors and develop a working relationship with clients.
• Answer telephone enquiries, speak with clients in a polite and respectful manner.
• Ensure all administration is compliant including the efficient recording and checking of any client detail changes.
• Act on email instructions from clients.
• Keep abreast of changes in legislation as required by Compliance.
• Assist in ensuring that data is up to date and that adequate records are maintained.
• Provide clients with all relevant information in a timely manner.
• Attend company presentations/meetings as required.
• Assist with the calculation of fee invoices.
• Assist the Team in the collation of Money Laundering documentation.
• Daily use of Excel and Word
• Assist with written communication to clients and other professionals.
• Liaise the Back-Office Teams.
• Assist with Scanning and Filing.
• Provide constructive input to idea flow.
• Compilation of performance figures against benchmarks.
• Prepare Performance Reports for the Directors.

Educational/Experience Requirements:

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

• An understanding and knowledge of the regulatory environment.
• Efficient computer skills.
• Able to ensure that internal rules and procedures are adhered to and that at all times, strict compliance with the regulators rules are adhered to.
• Undertake continual professional development through training as required.

Personal Specification and Competencies:

• Interpersonal skills good interpersonal skills in handling clients and colleagues alike.
• Ability to work effectively as part of a team.

IT/Organisational skills:

• Good organisational skills, excellent timekeeping, attention to detail and self-discipline, thorough knowledge and experience.
• Ability to assess information, review options, make appropriate decisions and understand consequences within a regulated environment.
• Resilient and able to work in a fast paced, pressurised environment is paramount.

Initiative:

• Capable of taking responsibility for own work and actions and can show initiative and resourcefulness.
• Able to work with a degree of day to day autonomy. xbpsjku

Communication:

• A high level of written and verbal communication skills and the ability to communicate well at all levels in a clear, appropriate and timely fashion combined with the ability to prioritise workload.