Administrative Assistant

9 Days Old

Job Description

Office / Administrative Assistant
UHNW Private Office
West End
Fully office-based
9-OAftc/HKLW
Up to 35K pro rata + benefits

Initial 6 month FTC starting January 2026 - with potential for conversion to permanent

About the Client:
The private office of an UNHW individual who is prominent in the arts sector seeking a proactive and tech-savvy Administrative Assistant to join their team on a full-time, fixed-term contract starting January 2026. Working closely with the Executive Assistant who supports the Principal of this private office, this role offers a unique opportunity to support a busy office while gaining experience across administration, property management, and private support.

About the Office / Administrative Assistant Role: This hands-on position will see the successful candidate take ownership of a variety of responsibilities, supporting the Executive Assistant, managing office operations, assisting with a property portfolio, and providing occasional private support. Key Responsibilities:
  • Provide day-to-day administrative support to the Executive Assistant, including maintaining filing systems, updating records and databases, preparing correspondence, and supporting projects or events.
  • General office duties such as scanning, printing, inventory checks, coordinating couriers, managing post, and running errands.
  • Assist with scheduling meetings, preparing materials, handling expense receipts, and ensuring IT systems and service providers are functioning efficiently.
  • Help to manage a busy property portfolio by arranging maintenance, liaising with contractors, tracking warranties and service schedules, and maintaining accurate records.
  • Provide occasional private support to the Principal, including assisting with personal tasks and maintaining detailed art inventories alongside the Executive Assistant.
Required Skills & Experience:
  • Applicants should have some administrative experience and looking to build their career in this space.
  • Experience in a family or private office environment is desirable but not essential, as is an interest in the arts.
  • The ideal candidate will be highly organised with excellent attention to detail and confident using digital tools such as Microsoft Office, Google Workspace, shared drives, and task management platforms.
  • Be able to manage multiple tasks while remaining calm and focused.
  • Strong written and verbal communication skills.
  • Professionalism, discretion, and the ability to handle confidential information are essential.
  • A positive team player who thrives in a fast-moving environment.
Additional Details:
  • A varied role with scope to grow and make a meaningful impact.
  • Salary up to 35K (full time equivalent)
  • Fully office based in the heart of the West End.
  • Core hours 9am-5 with flexibility to work beyond if necessary.
  • Initially 6 month FTC with the potential for conversion to permanent for the right candidate.

If you have some administrative experience and looking to develop your skills, please apply today!

Apply
Location:
City Of Westminster
Job Type:
FullTime
Category:
Business

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