ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

The Administrative Assistant is expected to apply accepted documents control, business, project, administrative, and human resource procedures. Some tasks will have clear and specified objectives, and some work will be self-directed. The Administrative Assistant will be required to review the details of each completed task to ensure that his/her work is error-free. Tasks assigned may vary as needed for assigned operating unit/department.

The administrative assistant must be able to work well with others. Overtime is sometimes required to meet position objectives.

Additional responsibilities may include, but are not limited to the following:

Office/Project Support

Day to day office support

Create new files (physical and electronic as needed)

Travel arrangements for employees

Organize and coordinate client/vendor visits and lunches

Support department managers with expense reports and credit card coding requirements.

Support departments to ensure jobs or project execution meets ITAC policy and procedure standards.

Support the development of proposals by assisting with setup, combining documents, and issuance.

Format documents (Word, Excel, PowerPoint, etc.) to align with brand standards

Support CRM efforts and data input and upkeep

Provide project accounting support, such as:

Assist with job set up, ensuring completeness and accuracy. This includes entering job estimates into the accounting system as well as reviewing client purchase orders.

Assist with evaluation of project and department profitability

Lead project and department initiatives

Other administrative support, such as:

Golf tournament and sponsorship registrations

Community organization member registration and renewal

Priority list management

Document Control Support

Assist project managers with controlling project documents. This includes drawings and specifications issued for review, approval, bid, construction, and/or POs, COs, contracts, etc.

Implement document control procedures to control documentation flow through ITAC.

File project documents in SharePoint, Procore, servers

Maintain files in ITAC’s Standard Documents SharePoint folder.

Knowledge of printing and copying systems

Ensure proper filing and storage of documents on projects.

Requirements

High School degree required, Associate's degree in a related field

Experience as an Administrative Assistant, preferably in a project management setting

Strong knowledge of project management principles and practices

Proficient in using project management software and tools

Proficiency in MS Office Suite (Excel, PowerPoint, Word)

Excellent organizational skills with a strong attention to detail

Ability to manage multiple priorities and adapt to changing demands

Strong written and verbal communication skills

A proactive attitude and willingness to take initiative

Benefits

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term

Paid Time Off

Paid Holidays

Employee Assistance Program

Tuition Reimbursement

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care