Our client, a successful US litigation law firm is looking to hire an Accounts Payable Specialist to join their busy Finance team.

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• £42,000 - £47,000 plus great benefits.
• Full time - 3 days office, 2 remote
• Liverpool Street

Working in an accounts team of 7 in the London office, the Accounts Payable Specialist will report into the Finance Manager and will be responsible reconciling and processing payment of approved expenditures and ensuring that expenses are paid accurately and in a timely manner; perform accounting and admin tasks related to the efficient maintenance and processing of accounts payable transactions.

Duties of the Accounts Payable Specialist include:

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• Ensure timely and accurate entry of all invoice transactions by staff into Aderant and Chrome River in accordance with appropriate approvals and account codes, checking that invoices have not been previously paid
• Receive and review individual invoices and payment requests for appropriate supporting documentation in accordance with the firms’ policies and procedures
• Review invoices and payment requests for appropriate approval
• Prioritise and select invoices for timely payment runs and one-off urgent payments
• Maintain periodic upload to the financial system of expense reports in preparation for reimbursement
• Prioritise and select invoices & expenses claims for timely payment runs and one-off and / or urgent payments
• Ensure authorised bank signatory approvals are obtained for all bank payments
• Account for input VAT on all purchase invoices & expenses where required
• Ensure vendor accounts are current and paid within agreed vendor payment terms
• Review all new vendor account information in accordance with firm policy
• Respond to all vendor and internal customer enquiries as and when required
• Reconcile vendor statements, research and correct discrepancies where required  
• Ensure appropriate credit notes are obtained from vendors where necessary
• Cover for wider accounts team during periods of absence
• Handling of ad-hoc queries and reporting requests as required

Requirements of the Accounts Payable Specialist include:

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• Minimum 4 years' experience working in a busy legal accounts department in an AP role
• Experience on Aderant and Chrome River systems is required
• Knowledge of VAT rules, UK Solicitor Accounts Rules
• Confident communications skills and strong attention to detail and accuracy.