A high-performing Executive Search firm are actively seeking an organised and proactive Team Assistant to support their consultants and Managing Director. This is a varied and fast-paced role, with a strong focus on diary management and interview coordination, alongside Executive Assistant support at senior level.

Key Responsibilities

Team Support (Approx. 75%)

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• Manage complex diaries for consultants, scheduling interviews and meetings across multiple time zones
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• Coordinate interview logistics, including calendar management, video links, and room bookings
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• Send professional email confirmations and follow-ups to candidates and clients
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• Act as a key point of contact for scheduling queries, ensuring a smooth candidate and client experience
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• Maintain accurate records and track interview activity
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Executive Assistant Support (Approx. 25%)

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• Provide EA support to the Managing Director, including diary management and meeting preparation
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• Assist with inbox management, prioritising emails and drafting responses where appropriate
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• Support with ad hoc administrative tasks and projects as required
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Skills & Experience

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• Previous experience as a Team Assistant, PA, EA, or similar role—ideally within executive search, recruitment, or professional services
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• Exceptional organisational skills and attention to detail
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• Confident managing multiple diaries and priorities in a fast-paced environment
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• Strong written and verbal communication skills
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• Professional, discreet with a client-focused approach
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• High level of proficiency in Microsoft Outlook and other scheduling tools
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What Is On Offer

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• Competitive salary of £35,000–£45,000, depending on experience
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• Opportunity to work closely with senior leadership
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• Exposure to high-level executive search assignments
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• Supportive, professional, and collaborative team environment
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If this role sounds of firm interest to you please submit your CV to us today along with your most up to date contact details.