Job Title: Senior Administrative Assistant

Location: White City, London

Contract: 18 months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Job Description

SRG are looking for a senior administrative assistant to join a leading pharmaceutical company based in London. As part of this role, you will be responsible for helping senior members of staff with administration tasks like organising meetings, taking minutes, logistic and supporting on travel arrangements.

Duties and Responsibilities

• For Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager)
• Responsible for payment follow up
• Onboarding new hires - office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment (if applicable), other activities to support onboarding, etc.
• Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations
• Support travel arrangements for all & tracking travel costs
• Manage calendars
• Assist with IT & General issues
• Order IT Equipment and Supplies
• Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs)
• Complete T&E Reports

Experience and Qualifications

• Previous experience within Administrative roles, organising meeting, logistics, taking meeting minutes etc
• Needs to be able to work independently and as part of a team
• Ability to communicate effectively with stakeholders of all levels
• Good organisational skills, experience managing calendars.
• Knowledge of Microsoft products, i.e. Excell, Word, Sharepoint etc
• Pharmaceutical background would be advantageous