Purchase Ledger Administrator

Type of contract:      Permanent full time

Location:                    Hybrid - 3 days per week at the Company’s head office in Wakefield. Travel to London office, sites and external meetings as required.

Salary:                        £26,000 - £30,000 depending on experience p/a

Benefits:                     5% Pension, up to 15% Bonus, Health & Dental insurance

Reporting to:             Transactions Manager

About Aegis Energy

At Aegis Energy, we are accelerating the decarbonisation of commercial transport in the UK. Our mission is to develop a network of over 50 clean energy hubs, supporting the needs of commercial fleets with low/zero-emission energies including electric charging, HVO, bio-CNG, and Hydrogen. We focus on meeting the demands of the commercial vehicle sector.

Transport accounts for 27% of CO2 emissions in the UK. Commercial vehicles (CVs) produce 38% of this, with heavy and light goods vehicles (HGVs, LGVs) accounting for 20% and 18% respectively. Aegis will play a significant role in the UK’s energy transition by providing essential clean energy infrastructure at purpose-built, public hubs to CV fleets across the UK.

About the role

We seek a motivated and detail-focused Purchase Ledger Administrator to support the management of our procurement and purchasing processes and delivery of general administrative tasks. The role will require a flexible and proactive mindset suitable to working in a new start-up business in the energy sector.

The successful candidate will take a critical role within the finance team, and report directly to the Transactions Manager. They will have a key role in managing relationships with suppliers and related financial controls around cost-tracking and reporting. They will also assist the wider team with the development of other processes as they are required by the business.

The successful candidate will work at least three days per week from the Company’s head office based in Wakefield and will travel occasionally to other offices. Remote working from home may be agreed with the Company at other times.

  Core responsibilities

Reporting to the Transactions Manager, the key duties of the Purchase Ledger Administrator will include:

·       Management of the purchase ledger, including working collaboratively with other departments in resolving queries and issues with purchase orders and invoices, and ensuring correct procedures are followed.

·       Management of corporate expenses platform and process expense claims by employees, including reconciliation and reporting of corporate card transactions.

·       Oversee weekly payment runs, and ensure suppliers are paid in a timely manner.

·       Maintain vendor master lists, ensuring robust controls around updating are maintained.

·       Set-up and maintenance of supplier accounts, including regular reconciliations.

·       Dealing with supplier queries.

·       Assist with queries from the auditors.

·       Support month-end close process, including reconciliation of bank accounts and other key sub-ledgers.

·       Support wider finance team with business partnering support for key functions and departments.

·       Any other duties in support of the establishment of a finance and administration department and headquarters location for the business.

Qualifications & Experience

·       At least 2-3 years’ experience in a similar role, ideally part-qualified for a recognised accounting qualification.

·       Capable of working in a start-up environment, with a proven ability to adapt to change and show flexibility.

·       Strong attention to detail.

·       Proficient user of relevant financial management IT systems.

·       Clear communication skills and the ability to work collaboratively.

·       Evidence of right to work in the UK at the expected start date of the role.

 

How to Apply:

Interested candidates are invited to email careers@aegisenergy.uk and submit their CV. Please include Purchase Ledger Administrator - [Your Name]' in the subject line.

We are an equal opportunity employer and welcome applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted.