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Job Description

Are you an experienced project or administrative support professional who enjoys working in an international, structured, and high-impact environment?

We are looking for a Project Administrator Support Officer to support the Program Management Support Office within the Directorate of CSC at ESA/ESTEC in Noordwijk.

In this role, you will work on-site at ESTEC while also supporting activities for ECSAT in the UK. You will play a key role in keeping projects, financial processes, and reporting.

What you will do

As part of the Program Management Support Office, you will support a broad range of administrative, financial, and project-related activities, including:

Supporting timesheet submission, approvals, and reporting

Assisting with travel expense claims and reimbursements

Supporting procurement processes such as Purchase Orders, Contracts, and Procure-to-Pay activities

Monitoring and supporting Service Level Agreements (SLAs)

Maintaining and updating workforce and project databases

Supporting cost checks for IT equipment and software

Assisting with internal cost control and financial tracking

Supporting internal audits and quality management preparations

Preparing documentation for program closures

Acting as a point of contact for users of ESA systems (ESA-p, ESA-star, EROS)

Supporting cost center missions and related administrative activities

Assisting with Power BI dashboards, reporting, and basic user training

What you bring

Bachelor’s degree in Business Administration or a related field

At least 4 years of relevant experience in a project-oriented or PMSO environment

Experience supporting procurement and financial processes

Strong skills in MS Office, Power BI, and Business Objects

Experience in an international and project-driven environment

Experience in the space sector is a plus

Strong communication skills in English (written and spoken)

Proactive, structured, and service-oriented mindset

Comfortable working independently as well as in a team

What’s in it for you

Attractive salary package

Up to 30 vacation days plus 12 public holidays (based on a 40-hour workweek)

Pension contribution to a tailored pension scheme

Annual subscription to the ESTEC gym and swimming pool

The opportunity to work in a highly international and unique space environment

Interested?

Apply via LinkedIn and we will be in touch to discuss the next steps with you in the new year.

Ready for this new challenge? Apply now and let’s get in touch!

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