About Oakland Search

Oakland Search is an ambitious, high-energy recruitment firm connecting top-tier talent with fast-growth businesses. We work hard, move fast, and celebrate wins together.

We’re looking for a proactive and upbeat Operations Assistant / Executive Assistant to join the heart of our team and help keep our internal engine running smoothly.

The Role

This is not your typical EA or operations role; it’s hands-on, fast-paced, and varied. You’ll support senior leaders while fine-tuning the processes that power our business.

If you thrive on variety, enjoy being the go-to support person, and bring a positive, can-do approach to everything you do, you’ll fit right in.

Key Responsibilities:

• Executive Support: Manage calendars, inboxes, travel arrangements, meeting coordination, and preparation for the leadership team.
• Operations: Maintain and improve internal systems, updating CRMs, managing reports, maintaining databases, and ensuring smooth workflows across the business.
• People & Culture: Support onboarding processes, internal communications, and initiatives that make Oakland an exceptional place to work.
• Event Coordination: Assist in planning team socials, client events, and celebrations.
• Problem-Solving: Be the friendly fixer, proactively resolving issues and making processes run better.
• Marketing Support: Assist with marketing efforts, including website updates, social media posting, and content coordination.

About You:

• 1–3 years’ experience in an EA, Operations Assistant, or team support role (recruitment or agency experience is a plus)
• Exceptionally organised with strong attention to detail
• Positive, energetic mindset with a collaborative spirit
• Confident using tools like Outlook, CRMs and LinkedIn
• Discreet and professional when handling sensitive information
• Strong communication skills and the ability to juggle multiple priorities

Why You’ll Love Working Here:

• A vibrant, supportive team that genuinely enjoy working together
• Clear progression, mentorship and opportunities for growth
• Hybrid working with flexibility and autonomy
• Regular team socials, offsites, and celebrations
• A fast-paced environment where your impact is visible every day