Law Society represents solicitors in England and Wales. From negotiating with and lobbying the profession's regulators, government, and others, to offering training and advice, we're here to help, protect, and promote solicitors across England and Wales.

An exciting opportunity has arisen to recruit for a role at the heart of the Law Society's campaigning and political influencing activity.

The Law Society is the independent professional body for over 200,000 solicitors in England and Wales. A year into the new government, there is a huge opportunity to influence the political debate, driving important issues such as access to justice, the rule of law, and supporting a thriving legal business sector up the agenda and influence on behalf of our members.

About the role

This is a fantastic opportunity and an exciting time to join our busy in-house Facilities team. You will play a key part in supporting the team with overseeing the delivery of all areas of building management, through our service partners and other supporting contractors. You will also be involved in the delivery of small and capital expenditure project works, and the TLS's commitment to reaching NetZero by 2030. You will liaise with key internal and external stakeholders, including staff and contractors, relating to the day-to-day running of our TLS property portfolio.

You will also be expected to help raise the profile of the Facilities team, promoting our success and progress on key business objectives. To play a key role in the facilities function at The Law Society, including related services, as well as activities delivering support for both technical and operational requirements. The role will be an understudy to the team managers and will have the opportunity to grow FM knowledge.

Responsibilities

Key Accountabilities:

• Deputise for the Facilities and Premises Manager
• Supporting small works – minor projects and capital expenditure projects. Maintain a good working relationship with suppliers, ensuring appropriate behaviour and safe methods of work while on site.
• Managing relationships with key stakeholders, including building relationships with users, contractors, and partners
• Delivering building tours as part of the TLS induction process

General Operations:

• Close working relationship with the Floor Captain – be aware of day-to-day building management activities
• Be a point of contact for day-to-day building issues with suppliers and key end building users.
• Raising the profile of the Facilities Team
• Support the effective working relationships with the outsourced FM contractor.
• Contract supervision for the following services:
• Vending
• Document Management
• Furniture
• Print

Finance and Admin:

• Experience in the SAGE finance system, raising purchase orders, processing invoices, and tracking supplier spend

Facilities Management:

• Understanding of Health and Safety in the workplace
• Management of minor contracts (list contracts and values)
• Understanding of workspace management and environment

Environment and Net Zero:

• Supporting the Law Society’s net zero target and Environmental Management System.
• Knowledge and understanding of premises and contract management, including supplier relationships and service delivery expectations
• Proven ability to work to deadlines while managing multiple priorities
• Strong attention to detail with a focus on accuracy and effective task execution
• Confident and proactive in working with a variety of stakeholders across the organisation
• Strong organisational and administrative skills with good IT proficiency
• Excellent communication skills, both written and verbal
• Intuitive and solution-focused approach to problem solving
• Enthusiastic team player with a positive attitude and flexible approach
• Proven experience and competency in the use of the online financial system SAGE
• Previous experience with the Health and Safety process and Procedures
• Previous Facilities Management experience in-house or external
• Experience in a Facilities Management environment

Additional Benefits:

• 3% flex fund after 3 months
• Generous flexible benefits package
• Friendly working environment

Working locations

• Hybrid model, working in the London office and remotely
• Please note: if you are an internal applicant, the Pay Policy will apply.

This is an excellent opportunity to work with contemporary thinkers in a progressive membership organisation. The successful candidate will join a strong brand with a reputation for excellence and legal expertise, committed to promoting equality, diversity, and inclusion, and a culture of trust, clarity, excellence, and respect.

The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.