As an Executive Assistant (EA) based in the Headquarters of Care after Combat, your role will be busy and dynamic and will include working with the whole team and across all aspects of Care after Combat’s business. You will work to the CEO but will also support the Management Team (Deputy CEO/Operations Lead, Deputy Operations Lead). You will be the focal point for HR, Policy & Plans, and Communications. You will be the Office Manager at the Headquarters. You will also be allocated Change Management tasks as required and will be involved in overseeing the arrangement and execution of charitable Fundraising Events. You will be supported in your role by the CEO (your Line Manager), the Management Team, Finance Manager, Senior Administrative Officer, the Administrative Assistant, and the wider Care after Combat Team. You will be enthusiastic, enjoy working on a variety of tasks, and motivated to deliver tangible outcomes. You’ll be a good team-player who is conscientious, well organised, and has excellent written and communication skills. Responsible to:  Chief Executive Officer (CEO) Responsible for:  Executive Administration, HR, Policy & Plans, Communications, Change Management & Office Management Location:  Newark-on-Trent Closing   Date:  3rd August 2025 Duties can include but will not be limited to: Executive support to Trustees of Care after Combat, providing secretarial function to board meetings and tasks associated with governance of the charity. Close working with the CEO and Management Team, providing executive administration support as required Confidently and competently liaise with partners and other organisations at a high level, on behalf of the Trustees, CEO and Management Team Produce high quality staff work and briefing packs to support both internal and external business at Trustee, CEO and Management Team level Provide a secretarial function to Management Team meetings and other meetings as required Be the HR focal point for all staff, maintaining confidential electronic HR records within an approved repository, including (but not limited to): -Ensuring that the appropriate recruitment & employment documents are generated and logged as required and reviewed when necessary -Liaising with the Finance Manager as required regarding pay -Co-ordinating Supervision activity and associated records when due -Collating and co-ordinating leave records -Overseeing DBS administration – manage applications, ID verification and submissions, collate, check, and file certificates Generate and maintain an up-to-date suite of Policies and Plans that are required to be in place, ensuring that staff are aware of, and positively acknowledge, all policies and changes to policies Be the custodian of the Business Continuity Plan Be the owner of the Communications Plan Be the primary conduit for the posting of Website and Social Media content Maintain oversight of emails received via the official Care after Combat ‘enquiries’ email address. Co-ordinate the Official Helpline out-of-hours coverage rota Manage all aspects of the HQ office including liaising with landlords and / or support contractors, as required, to rectify any infrastructure or equipment issues Ensuring that, between EA, SAO and AA, there is always an office presence during working hours, excluding main holiday periods Change Management tasks as required Overseeing the arrangement and execution of Care after Combat fundraising events. Represent Care after Combat as required and always work in line with the identified aims, values and plans of the charity Additionally, for Business Continuity purposes, the EA will occasionally cross-cover the SAO duties Other duties that are relevant to the EA role may be assigned by the CEO. Person Specification Qualifications: Employment rights to live and work in the UK.· Have a full driving license Experience/ Knowledge: Essential Previous office, administrative and organisational experience, preferably at an Executive level. Ability to work collaboratively across teams and grades. Excellent analysis, analytical and innovative technical and problem-solving skills. Experience of preparing high quality reports. An understanding of working with clients involved in the Justice System Desirable Previous experience as an Executive Assistant or similar within a charity. Skills: Essential Efficient typist with excellent IT skills including excellent working knowledge of Microsoft 365 Experience of, or relevant skills to evidence confidence in, managing Executive function and administrative tasks Excellent interpersonal skills: ability to network and communicate effectively with relevant outside agencies. Able to accept responsibility and to respond confidently and calmly when managing a very demanding workload. Able to work on own initiative, self-motivate and progress own work to deadlines once guidelines have been set. Desirable Previous use of Canva and Salesforce. Knowledge of Charity Commission and Companies House regulations and guidelines. Values: Approachable, cooperative, and respectful of others. Dynamic and pro-active with a strong commitment to team working. Excellent problem-solving skills and application of independent thinking. Trustworthy, honest, ability to work automatously, take responsibility and demonstrates integrity. Ensure that the level of service provided is to the highest quality standards. Working Conditions Care after Combat takes the safety of its staff and volunteers seriously. A lone-working policy is in place to cover office staff. This role will be subject to a full enhanced DBS check. Hours: 37.5 Hours Monday to Friday. Advert closes: 3rd August 2025 No contact from external recruitment agencies please. We reserve the right to close this job posting early if the required number of applications has been reached.