Executive Assistant (Family Office / Investment Group)

Location: Predominantly remote, with ad hoc office attendance and quarterly in-person board meetings

About the Role

Our client is a private investment and family office overseeing a growing portfolio. They are seeking a first-rate, experienced, highly organised, and emotionally intelligent Executive Assistant to support their young, entrepreneurial founder and other family members on a more ad-hoc basis. This is a high-trust, autonomous role operating at the centre of a dynamic investment group, working closely with CEOs and board members, as well as providing ad-hoc support to other family members.

Executive & Diary Support

• Full diary management for the founder and other family members
• Scheduling, prioritisation, and coordination of meetings
• Travel, restaurants, drivers, and occasional personal arrangements

Stakeholder & Portfolio Coordination

• Act as key liaison between the founder and portfolio company CEOs
• Prepare briefing notes, track actions, and ensure timely follow-up

Board & Meeting Support

• Coordinate board meetings and senior leadership sessions
• Attend meetings as required, taking notes and managing actions
• Prepare agendas, materials and summaries

About You

• 5+ years’ experience supporting senior executives or founders
• Background in private equity, investment, family office or multi-entity environments
• Confident liaising with CEOs and board-level stakeholders
• Highly organised, discreet and comfortable working autonomously
• Strong written communication and note-taking skills
• Tech-savvy and effective in a remote working environment

Working Pattern

• Full-time with some flexibility
• Predominantly remote, with quarterly in-person meetings and occasional board attendance

We are looking for candidates with a proven track record of success in remote first roles ideally.