Executive Assistant – London Office

Location: London, UK
\nIndustry: Finance Investments

Working Format: Hybrid, 4 days in 1 at home

A leading merchant investment firm is seeking an experienced Executive Assistant to join its London office. This role provides comprehensive support to a Senior Management Team member and their wider organisation. The position requires a highly adaptable and proactive administrative professional who can also assist multiple business units, ensuring seamless coordination and efficient operations across the firm.

The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrate exceptional organisational and communication skills, and maintain a high level of professionalism and discretion at all times.

Key Responsibilities

Executive Support

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• Provide high-level administrative support to a Senior Management Team member and their team.
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• Manage complex and demanding calendars, including scheduling internal and external meetings and conference calls across multiple time zones.
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• Coordinate extensive domestic and international travel arrangements, including itinerary management, expense tracking, and invoicing.
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• Prepare, edit, and format correspondence, presentations, reports, and other documentation.
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• Prepare and distribute meeting agendas and materials, including PowerPoint presentations.
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• Process and submit weekly expense reports via Concur and handle paper submissions as required.
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• Manage invoice processing and tracking.
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• Handle incoming calls and welcome visitors at the London office reception.
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• Maintain confidentiality and handle sensitive information with the utmost discretion. Collaborate effectively with colleagues across the firm’s global offices and administrative teams.
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• Assist in planning and coordinating office events, meetings, and conferences, including logistics and catering arrangements. 
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Qualifications & Experience

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• Minimum 5 years’ experience in an Executive Assistant or senior administrative support role within a fast-paced, professional environment.
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• Experience in a smaller office setting and supporting multiple stakeholders is highly desirable.
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• Exceptional organisational skills and meticulous attention to detail.
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• Excellent written and verbal communication skills.
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• Proven ability to prioritise and manage competing demands in a deadline-driven environment.
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• Strong sense of professionalism, discretion, and integrity in handling confidential information.
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• Demonstrated ability to build strong working relationships and collaborate effectively across all levels of the business.
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• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur. Benefits: Disc Bonus, Healthcare, Dental Care, Eye Care, Gym membership, Penison, Travel insurance, Season ticket Loan        
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