Executive Assistant to Senior Leadership - Financial Services

Location: London
Contract: 15 Month FTC
Sector: Financial & Professional Services

Start date: June 2026

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leaders within a fast‑paced, international financial services environment. This role requires exceptional coordination skills, strong attention to detail and the ability to manage complex priorities across multiple stakeholders.

Key Responsibilities

• Provide full executive support including extensive diary management, inbox oversight, meeting coordination and preparation of agendas, briefing materials and action logs.
• Organise international travel, visas, accommodation, itineraries and follow‑up administration.
• Manage expenses and ensure timely reconciliation of corporate card transactions.
• Coordinate internal and external meetings, conference calls, presentations and management packs.
• Act as a key point of contact across departments, liaising with colleagues, senior management and external partners.
• Support onboarding processes for new joiners, including equipment setup and scheduling introductions.
• Serve as committee secretary for internal governance groups, including meeting scheduling, document preparation, minute‑taking and maintaining SharePoint records.
• Provide general administrative support such as handling calls, document preparation, scanning and managing office‑related queries.
• Assist with training coordination, business continuity activities and ad‑hoc projects for wider teams.

Skills & Experience

• Previous experience in an Executive Assistant, team support or secretarial role.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Excellent communication, time management and organisational abilities.
• Ability to multitask, use initiative and work calmly under pressure.
• Professional, discreet, adaptable and confident supporting senior stakeholders.