Executive Assistant - 12 month FTC
Global Hedge Fund
West End, London
12 month Contract, Full Time
Hours: Monday-Friday 8.30am-6pm
Monday-Thursday office-based, Friday remote-based

A prestigious global investment firm is seeking a highly capable Executive Assistant to join its London office on a 1-year fixed-term contract. This position will provide direct administrative and organisational support to a team of professionals within the Real Estate investment group.

About the Firm
With over $30 billion in assets under management, the firm is a leading global alternative asset manager, investing across public and private markets. The platform includes hedge funds, private credit, CLOs, and a dedicated real estate strategy focused on opportunistic and thematic investing across North America and Europe. Headquartered in New York, the firm maintains eight global offices including London, Singapore, Tokyo, and Dubai.

Role Responsibilities

• Manage calendars and coordinate meetings (internal/external)
• Arrange complex, multi-leg travel itineraries across time zones
• Organise and track logistics for conferences, investor meetings, and industry events
• Handle phone coverage and gatekeeping responsibilities
• Maintain contacts and interaction records using Outlook and Salesforce
• Maintain databases (CorpAxe) and assist with CRM updates
• Prepare and submit multiple detailed expense reports
• Coordinate video and conference calls
• Track team holiday and time-off schedules
• Support on ad hoc administrative and special projects

Key Qualifications

• Bachelor’s degree required
• Minimum 7 years’ relevant experience in financial services, preferably supporting investment professionals
• Proactive, self-starter with excellent judgment and attention to detail
• Highly organized and capable of managing multiple priorities in a fast-paced environment
• Strong communication skills and a professional, client-facing demeanor
• Skilled in Microsoft Office Suite (Outlook, Word, Excel); Salesforce experience preferred
• Experience coordinating international travel; flexibility to assist during evenings/weekends as needed
• Reliable, punctual, and discreet