Find out if this opportunity is a good fit by reading all of the information that follows below. Administration Assistant (Maternity Cover) Salary: £24,665 - £30,591 Caledonian Maritime Assets Limited (CMAL) owns ferries, ports and harbour infrastructure necessary for vital ferry services serving many communities throughout the West Coast of Scotland, Clyde Estuary and the Northern Isles. We aim to provide efficient, cost effective and safe vessels, harbours and associated port infrastructure for operators, communities and users in and around Scotland. An exciting opportunity has become available for a full-time, 12-month Fixed Term contract Administration Assistant to cover a period of Maternity Leave and join the Caledonian Maritime Assets Ltd team based in Port Glasgow, Inverclyde. The role will support all aspects of this busy organisation but will primarily be a Corporate Services function. The role Working within a small, friendly team and reporting to the HSE Manager, you will be responsible for ·       Monitoring incoming telephone calls and taking relevant action ·       Acting as first point of contact for meeting and greeting clients and organising visitor hospitality ·       Opening mail daily, maintaining mail register and distribution of same (mail and email) ·       Monitoring enquiries inbox and taking relevant action ·       Monitoring office supplies and ordering of same ·       Organising travel and accommodation as required for colleagues. ·       Logging and submitting Director expenses (Personal and Company Credit Card) as required ·       General administration functions including but not limited to filing, scanning photocopying etc. ·       Ensuring that meeting rooms are prepared and in a clean and tidy state ·       Working with and standing in for the Office Coordinator in times of absence ·       Managing a variety of different tasks and demanding timescales. ·       Working with spreadsheets & databases. ·       Managing complex processes while keeping parties informed Who are we looking for? We are looking for a motivated, professional, and friendly team member with ·        Excellent organisational skills and proven administrative qualities. ·        A team player who is innovative and flexible with the ability to work with limited supervision. ·        Proficient in MS Office products including Word, Outlook and Excel and general IT competence. ·        Attention to detail and ability to multitask in a busy team environment ·        A customer focused attitude whilst presenting a positive first image of CMAL to all third parties. ·        A high degree of accuracy and confidentiality What’s in it for you? You will be joining an experienced team within a rewarding and evolving working environment in a future focused organisation. ·       An attractive salary (placing on salary scale dependent on experience). ·       A generous holiday allowance of 30 days annual leave plus 8 public holidays per year. ·       A defined benefit pension scheme based on your final salary. ·       Access to an Employee Assistance Programme. ·       A ferry travel pass for yourself, spouse/partner, and dependents. ·       Life assurance and an optional healthcare scheme. ·       A commitment to helping staff to develop their skills through training and professional qualifications. ·       A range of company policies that reflect our commitment to creating a positive work-life balance for all our employees. The work environment Our head office is on the Clyde Estuary in Port Glasgow and offers a modern working environment with excellent road and public transport links. Our port infrastructure is spread across the west coast and islands of Scotland. The primary responsibilities of the role will be undertaken during office hours of Monday to Friday, 08.30 – 17.00 at our Port Glasgow head office. xehkeey How to apply & further information To be considered for this role, please click apply and include a tailored CV (of no more than three pages) along with a covering letter explaining why you meet the requirements for this role. Your application should be submitted no later than midnight on 31st January 2026.